EtherVault Private Limited
B12, ITI Ancillary Estate, Mahadevapura, 

Bengaluru, Karnataka 560048

Email Policy for Recipients

Policy Effective Date: 03/6/2023

Policy Version: 1.0.0

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I. Purpose

The purpose of this email policy is to outline the appropriate handling and usage of emails received from EtherVault by external recipients. This policy aims to maintain the confidentiality, integrity, and security of the information shared through email and to ensure a professional and respectful communication environment.

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II. Scope

This policy applies to all external recipients of emails sent by EtherVault employees, contractors, or representatives.

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III. Policy Guidelines

Appropriate Use of Email Content

1.  Email content received from EtherVault should only be used for the intended purpose and in a manner consistent with any accompanying instructions or agreements.

2.  Unauthorized disclosure, distribution, or use of the information contained in emails received from EtherVault is strictly prohibited.

3.  Recipients should not use email content for personal gain or to the detriment of EtherVault or its customers, partners, or associates.

Confidentiality and Sensitive Information

1.  Emails marked as “Confidential” or containing sensitive information should be handled with the utmost care and discretion.

2.  Recipients should not forward or share confidential or sensitive email content with unauthorized individuals.

3.  Confidential or sensitive information should be securely stored, and access should be limited to only those with a legitimate need to know.

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Email Security

1.  Recipients should implement appropriate security measures to protect their email accounts, such as using strong passwords and enabling multi-factor authentication.

2.  If a suspicious email is received from a EtherVault employee or representative, recipients should contact the sender to verify its authenticity before opening any attachments or clicking on any links.

3.  Recipients should promptly report any suspected security incidents or data breaches involving EtherVault email content to our IT department at info@EtherVault.in or a designated contact person.

Professional Conduct and Communication

1.  Recipients should maintain a professional and respectful tone in all email correspondence with EtherVault  employees, contractors, or representatives.

2.  Offensive, discriminatory, or defamatory language or content is strictly prohibited in email communications with EtherVault.

Legal and Regulatory Compliance

1. Recipients should ensure that their handling and usage of emails received from EtherVault comply with all applicable laws, regulations, and contractual agreements. No

2. In the event of any legal or regulatory requirements that impact the handling of EtherVault emails, recipients should promptly inform EtherVault and cooperate as necessary.

3. All email messages sent from EtherVault and any attachments transmitted with it may contain confidential information which is intended only for the individual(s) to whom the message is addressed. If you have received any email messages, in error, please notify the sender by reply email and delete it from your system; you shall not distribute or copy any email messages or their contents.

4. Any views or opinions presented in these email messages are solely those of the author and do not necessarily represent those of EtherVault nor its affiliates(“EtherVault”). No employee or agent is authorized to conclude any binding agreement on behalf of EtherVault with another party by email. EtherVault accepts no liability for the content of the email, nor for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed by EtherVault in a signed writing.

5. The recipient should check the emails and any attachments for the presence of any virus. EtherVault accepts no liability for any damage caused by any virus transmitted by any email message or any attachments.

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IV. Policy Review

This policy may be reviewed and updated, as necessary, by EtherVault in consultation with relevant stakeholders. Changes to the policy will be communicated to recipients by simply being notified here on our website, in a timely manner.